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Administrative Assistant 4 Job description Job Title: Administrative Assistant 4 SE03114 Administrative Support - Staff 3M395:Mechanical Engineering Lexington, KY Grade 14 $15.17-25.27/hr Staff Full-Time M-F 8AM-5PM The University of Kentucky College of Engineering & Computer Science has an opening for an experienced Administrative Assistant 4 – The department of Mechanical Engineering. The Administrative Assistant 4 provides complex administrative and support services contributing to the work of a unit or organization. The position provides assistance with advanced and complex administrative functions. The position develops, maintains and interprets records for the unit, requiring an extensive knowledge of the unit’s operation. The Administrative Assistant 4 will provide specialized and comprehensive administrative support to the Department & Graduate School Chair. This individual must be self-motivated and able to work efficiently and accurately with minimal supervision, and maintain confidentiality of information. Responsibilities may include Comprehensive support activities for the Department Chair & Graduate School Chair including calendar maintenance and travel coordination, preparation of complex reports, expense management, and successful meeting and event coordination. Serve as a liaison with the Graduate School related to department and research activities ensuring compliance with Graduate School policies and procedures. Data maintenance for the department, to include faculty information and the faculty publication database, maintenance of the Course, Student & Staff websites. Preparation for and tracking awards and promotions of tenure, tenure-track and non-tenure track Faculty members, ensuring compliance with University and college policies. Advanced support of the department which may include but not be limited to: event planning and coordination, compiling statistical information and financial/budgetary review. Assist Chair, Graduate School Chair, faculty and staff with payments, office activities and department functions as needed. High school diploma or equivalent and six (6) years of administrative or professional work experience; OR Associate’s or Technical degree in related field and four (4) years of administrative or professional work experience; OR Bachelor’s degree and two (2) years of administrative or professional experience; OR an equivalent of the above. Advanced technology, especially the MS Office Suite; Proficient in Outlook; very good grammar, punctuation and proofreading skills Ability to deal effectively with a variety of people, maintain a friendly helpful attitude Ability to anticipate and plan events, details and activities Ability to work with minimal supervision Knowledge of UK administrative policies/procedures No 05/01/2021 The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen. Share this job with your network:

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